POLARIS – The police case management system

With our POLARIS solution for the police, we offer a modular yet integrated standard solution for the management of cases, tasks and files for judicial, administrative and other security police tasks. The modular structure and the integrated workflow engine allows the mapping of all business processes and work flows, for any type of policing task. From the initial task definition to the final report: POLARIS is the leading application for police, security and  investigating organizations.

Established and proven!

All our police applications can be implemented and used both individually as stand-alone modules or as an integrated overall solution. With POLARIS, digital data exchange takes place automatically from the front-end data entry to the paperless distribution of the files with the exchange platform to the public prosecutor's office and the partners at all levels. POLARIS is based on the specifications and standards of the eCH standard eCH-0051. All available interfaces for data exchange, data deliveries and queries on search and administrative databases are integrated into the application.

POLARIS simplifies your work
Digitized dispatch is process-controlled via the exchange platform, for electronic dispatch; features of this include the digital signing of all documents and the tracking and tracing of their flow within the postal interface. The application can be supplemented via integrated modules for service recording and invoice processing with integrated accounting and standard interfaces to SAP.

Modules at a glance

The workflow is divided into the following modules:

  • Home: all (mail) inboxes and tasks are displayed here. The Home module is individually tailored to the user's tasks and responsibilities.
  • Affairs: The transaction processing core; all cases, dossiers and transactions are processed here.
  • Reports: This module is for the template-based creation of documents. Reports, orders, instructions, etc. are created directly in Word or PDF format, merging the pertinent data and are further processed within the application.
  • Outbox: If a transaction has to be forwarded to another office, the module "Outgoing mail" takes over. This can be done either digitally or analogically by conventional mail.

 

Finally, the statistics module allows various evaluations, analyses and the creation of statistics.

The Admin Client is only for authorized users. Here, among other things, templates, workflows and statistics queries can be configured. 

The Key-Features

  • Internal documents; reports, dispositions, etc.
  • External documents; automatic integration of documents via scanners and digital interfaces
  • Data processing of events, crimes, natural and legal persons, vehicles, weapons, objects, etc.
  • Documentation of the processing by means of a case journal
  • The solution is completely trilingual

The working method at a glance

POLARIS basically maps three main steps:


INPUT: Data, documents and information enter the system via various channels and depending on their type, are assigned to a transaction or a case in a fully automated manner. Both the fully automated scanning process and the connection of third-party systems optimally simplify the processes.
 

THROUGHPUT: This is where the actual case processing takes place: from journal entries to the management of affairs & dossiers, the automated creation of documents (reports, etc.) based on templates or even special tasks such as evidence management. Interaction with other systems also takes place in this step. The various tasks can be defined and configured in the form of complex workflows.


OUTPUT: The files, documents or information are filed or forwarded to another instance. Retention periods, data protection and security regulations are always observed.

 

and is also


CROSSFUNCTIONAL: Various functions and modules additionally facilitate the processes: for example, statistical evaluations and analyses or intelligent searches and research options, the query on various national and international systems. The queries can also be channeled through eneXs. 
 

«POLARIS Go!»

The «POLARIS Go!» version was developed especially for small organizations and other (also private) security services. All important functions of case processing and case management are integrated. POLARIS Go! handles professional affairs management with various existing interfaces and can be adapted to the business processes by means of configuration; however, individual customization is not possible. In addition, POLARIS Go! can be extended with other products from our range. For example, the Xchange-Platform or eneXs can also be integrated for one-off queries.

Perhaps you are interested in our POLARIS Web version?